JCW Compliance Toolkit for Facilities and Building Managers
Whether you're managing a single office or an entire property portfolio, compliance is an ongoing responsibility that can quickly become overwhelming. Our Toolkit has been designed to take the stress out of the process, giving Facilities and Building Managers clear, practical resources that save time, reduce risk and keep you ahead of regulatory requirements. Best of all, this tool is free to download and ready to use - straightforward, effective and built to help you demonstrate compliance with confidence.
Why Use This Toolkit
Save time with all your compliance essentials in one place
Ensure your workplace meets statutory and best-practice standards
Identify and close potential compliance gaps
Keep documentation organised and audit-ready
Demonstrate proactive, professional Facilities Management practice
About the Toolkit
Each checklist is fully aligned with SFG20, HSE, CIBSE, and BSI standards, ensuring your maintenance activities follow recognised UK industry best practice.
The Toolkit is designed for easy integration into your internal compliance systems and CAFM platforms.
What’s Included
Compliance Checklists
Compliance doesn’t have to be complicated. Our step-by-step checklists turn complex requirements into simple, actionable task, from daily routines to annual reviews, helping your team stay organised and accountable.
Each checklist includes a Roles and Responsibilities column so you always know who should do what, and when.
There are eight detailed checklists covering:
💨 Air Quality & Ventilation: Routine HVAC inspections, servicing, and F-Gas compliance to ensure healthy, comfortable indoor environments.
🔧 Gas Safety: CP12/CP42 certification, CO detector testing, flue inspections, and engineer credential checks.
🔥 Fire Safety: Fire risk assessments, alarm and lighting testing, extinguisher maintenance, drills, and signage checks.
⚡ Electrical Safety: PAT testing, RCD verification, EICRs, and safe equipment management.
🚿 Water Hygiene & Sanitation: Hygiene inspections, temperature monitoring, and cleaning schedules to maintain safe water systems.
🦠 Legionella Risk Management: Risk assessment reviews, flushing, temperature checks, and logbook maintenance in line with ACoP L8.
🏗️ Lifting Equipment (LOLER): Lift inspections, load testing, certification, and operator competence verification.
🏢 Other Building Systems & Best Practice: Covers additional services such as CCTV, security systems, pest control, lightning protection, roof safety, and fabric inspections — promoting good estate management and operational resilience.
52-Week Compliance Planner
Never miss a deadline again. The 52-Week Planner helps you map out inspections, testing and servicing throughout the year.
With a clear, structured timeline at your fingertips, you’ll stay organised, avoid costly oversights and always be prepared for an audit.
Download your free copy of the JCW Workplace Compliance Toolkit
The JCW Workplace Compliance Toolkit gives Facilities and Building Managers everything they need to plan, monitor and evidence compliance - all in one practical, downloadable resource.
Disclaimer
Whilst every effort has been made to ensure this guide is accurate and helpful, it should not be regarded as a substitute for official legal documents or professional advice. Its purpose is to highlight potential areas of risk or gaps in current knowledge. Readers remain responsible for ensuring compliance with all applicable legislation and guidance. We strongly encourage you to consult the referenced legislation and authoritative guidance directly, and to seek professional advice where appropriate. JCW accepts no liability for reliance placed on this information.
Free Compliance Review
Need help applying this Toolkit in your workplace? Book a free compliance review with one of our experts.
